Parliamentary Procedure

Purpose | Rules | Procedures | Permissable Motions

Event Evaluation | Comment Cards | Judges Scoresheet

Purpose

The purpose of this contest is to encourage Grange youth and young adults to learn to effectively participate in a business meeting and to assist in the development of their leadership, public speaking, and problem solving skills.

Grange youth and young adult members will use parliamentary procedure to conduct an orderly and efficient meeting, following the meeting format, including the Grange opening and closing as prescribed in the subordinate Grange manual. Teams can follow the opening and closing ceremonies of from the 2012 National Grange Subordinate Manual. The Parliamentary Authority for the contest shall be the most current edition of Robert’s Rules of Order, Newly Revised.

As part of the contest they will:

  • Demonstrate knowledge of parliamentary law.
  • Conduct Grange business effectively.
  • Present a logical, realistic and convincing debate on motions.
  • Record complete and accurate minutes.
  • Presentation of memorized speaking parts during the opening and closing ceremonies

Team members will be needed to fill the offices of Master, Overseer, Steward, Chaplain, Secretary and Gatekeeper. During the contest, the offices of Lady Assistant Steward, Assistant Steward, Lecturer, Treasurer, Ceres, Flora, Pomona, and Executive Committee will be filled by non-competing Grange members.

State Grange Youth Departments will hot the state contest and up to two teams to represent their state.


Event Rules

1. Notification of having a team is due to the National Youth Directory by September 1 of the contest year.

2. Team members must be qualified Grange members at the time of qualification. They must be between the age of 14 – 35 as of January 1 of the contest year.

3. Teams will consist of a Master, Overseer, Steward, Gatekeeper, Chaplain, and Secretary. Additional offices will be filled by the Youth Officer Team.

4. The event will consist of the following activities:

    1.  Written Examination
    2. Opening Ceremonies
    3. Team Demonstration
    4. Closing Ceremonies
    5. Oral Questions

5. Members will conduct a regular subordinate Grange meeting and demonstrate a designated main motion and four additional parliamentary procedure motions.

6. It is recommended that the meeting be conducted according to the most current Grange Subordinate Manual. Teams may use whichever opening version they prefer. Opening and Closing Ceremonies should be memorized.

7. The most current edition of Robert’s Rules of Order, Newly Revised will be the Parliamentary Authority for the contest. If there is a discrepancy between RONR and the Grange Manual, the Manual will override RONR.


Event Procedures

1. The room will be set up according to the Grange Manual. Station markers, cloths, and a timer will be provided.

2. All team members will be provided with paper and pencils to take notes during their demonstration.

3. Team members will have one minute immediately before their team’s demonstration to look at their cards. They may not write on or mark the cards or confer/signal to each other during that time or the rest of the demonstration.

4. Each member will receive a card listing the main motion and four additional permissible motions. An individual’s required secondary motion will be marked by underlining and bolding that motion.

5. The Secretary will not be given a required motion. Minutes will only be judged in the event of a tie.

6. The demonstration will not be over 15 minutes. A time clock will be provided so the team can see. Time will begin when the Master signals with two taps of the gavel and will end at the conclusion of the Closing Ceremonies. A time keeper will hold up cards at the 10 and 14 minute marks if no clock can be provided.

7. Teams will begin Opening Ceremonies with team members seated at their stations. No Opening or Closing Drill will be performed. Assistants will walk room to examine and report and assume all members present are correct. The Salute to the Flag and Roll Call of Officers will be performed.

8. The order of business will begin at the conclusion of Opening Ceremonies and begin with the consideration of New Business. The motion to adjourn is not allowed.

9. Each team member will be required to present two debates. Each debate will be worth a maximum of 15 points. If the member exceeds two debates, the top two debates will be counted.

10. Only votes from the team should be counted. The additional officers (filled seats) will be instructed not to vote. Should they vote, their votes should be ignored for contest purposes.

11. Following the disposal of all New Business, the team will perform Closing Ceremonies.

12. Judges will ask one oral question (containing 1-2 parts) of each team member at the conclusion of their demonstration. Members may not consult with or receive help from team members and must answer individually.

13. Business casual dress is highly recommended.

14. It is recommended that Opening Ceremonies take no more than 5 minutes, and Closing Ceremonies no more than 3 minutes. The remaining time should be used for the demonstration of New Business.

Written Test:

The 45 minute written test will consist of 25 questions covering:

  • Opening and Closing Ceremonies
  • Standard Order of Business
  • Grange Knowledge
  • Permissable Motions

Questions will be drawn from the most current editions of the Grange Subordinate Manual and Robert’s Rules of Order, Newly Revised.

References/Resources:

  • Robert’s Rules of Order, Newly Revised (11th Edition)
  • Grange Subordinate Manual
  • Dunbar’s Manual of Parliamentary Procedure Test Questions
  • Robert’s Rules of Order, Newly Revised (11th Edition) in Brief

Permissable Motions

Motion
Interrupt Speaker?
Second Needed?
Debatable?
Amendable?
Vote Needed
Class: Privilege Motions
Recess
No
Yes
No
Yes 1
Majority
Question of Privilege
Yes
No
No
No
No Vote, Chair Rules
Class: Subsidiary Motions
Lay on the table
No
Yes
No
No
Majority
Previous Question
No
Yes
No
No
2/3
Limit/Extend Limits of Debate
No
Yes
Yes
Yes
2/3
Postpone Definitely
No
Yes
Yes
Yes
Majority
Refer/Commit
No
Yes
Yes
Yes
Majority
Amend
No
Yes
Yes
Yes 2
Majority
Postpone Indefinitely
No
Yes
Yes
No
Majority
Class: Incidental Motions
Parliamentary Inquiry
Yes
No
No
No
None, Chair Answers
Point of Order
Yes
No
No
No
None, Chair Rules 3
Appeal
Yes
Yes
Yes
No
Majority
Division of the Assembly
Yes
No
No
No
None
Point of Information
Yes
No
No
No
None
Class: Main Motions
Main
No
Yes
Yes
Yes
Majority

1 Amendable as to the length of the recess

2 Debatable if applied to a debatable motion

3 Assembly decides by majority vote if Chair sends it to Assembly

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